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Data Protection Privacy Notices


Make a Data Protection Request
 

Privacy Notices are short documents that explain what data the council collects, what it is used for, who it's shared with and how long it's kept for, among other things. You can read more about Data Protection on our webpage, here.

Contact the Data Protection Team.

Each of the links below will open a Privacy Notice for a specific activity the council undertakes:

Privacy Notice - ACS-WDS Data Submission

About the data we collect, hold and process during the annual submission to the Department of Health and Social Care about our employees

Privacy Notice - Adult Social Care

About the data we collect and process when you use Adult Social Care services

Privacy Notice - Adult Social Care Payments

About the data we collect, hold and process when we process payments and assess eligibility for adult social care

Privacy Notice - Alternative Provision and Special Educational Needs (SEN)

About the data we collect, hold, share and process when identifying and supporting children with SEN

Privacy Notice - Archaeology Service

About the data we collect, hold and process when you interact with the Archaeology Service

Privacy Notice - Berkshire Business Continuity Forum (BBCF)

About the data we collect, hold and process when you are included on the BCCF email distribution list

Privacy Notice - Bookings

About the data we collect and process when you use our online booking service

Privacy Notice - Bookings for Recycling Centres

About the data we collect, hold and process when you book an appointment at our Waste Recycling Centres

Privacy Notice - Brownfield Land Register

About the data we collect, hold and process when you apply for an entry onto the Brownfield Land Register

Privacy Notice - Brushing 4 Life

About the data we collect, hold and process your child participates in the Brushing 4 Life programme at our Family Hubs

Privacy Notice - Budget Challenge

About the data we collect, hold and process when you participate in a Budget Challenge event

Privacy Notice - CCTV in West Berkshire Libraries

About the data we collect, hold and process as part of the CCTV coverage installed in West Berkshire Libraries

Privacy Notice - CCTV at the Wharf (Bus Station, Newbury)

About the data we collect, hold and process at the bus station at the Wharf in Newbury

Privacy Notice - Children and Families Services

About the data we collect and process when you come into contact with Children and Families Services

Privacy Notice - Claims against the Council

About the data we collect, hold and process when you make a claim for personal injury or damages against the Council

Privacy Notice - Comments on Planning Applications

About the data we collect and process when you make a comment on a planning application

Privacy Notice - Community Champion Awards

About the data we collect, hold and process when you make a nomination for our Community Champion Awards

Privacy Notice - Community Learning

About the data we collect, hold and process when you enrol for community learning

Privacy Notice - Concessionary Bus Fares

About the data we collect and process when you apply for a concessionary bus pass

Privacy Notice - Community and Strategic Digital Signposting Survey

About the data we collect, hold and process when you take part in the Community and Strategic Digital Signposting Survey

Privacy Notice - Consultations

About the data we collect, hold and process when you participate in consultations or join the Community Panel

Privacy Notice - Contact Centre

About the data we collect and process when you contact the council through the Contact Centre

Privacy Notice - Corporate Complaints

About the data we collect, hold and process when you make a complaint about a Council service

Privacy Notice - Counselling Referrals for Staff

About the data we collect, hold and process when a counselling referral is made on behalf of a member of staff

Privacy Notice - Council Tax

What data we collect, how we use it, and who it gets shared with

Privacy Notice - Culture and Heritage Strategy 2020-2030 Stakeholder Consultation

About the data we process when Stakeholders participate in the survey regarding the West Berkshire Council Culture and Heritage Strategy for 2020-2030

Privacy Notice - Data Protection Requests

About the data you give us when you make a Data Protection Request

Privacy Notice - Data Sharing with the Happy Energy Company

About the data we collect, hold and process when we provide data to a third party supplier in order to tackle fuel poverty

Privacy Notice - Development Plan

About the data we collect, hold and process when we collect information and evidence for the Development Plan

Privacy Notice - Disabled Children's Team

About the data we collect, hold, share and process when supporting children with disabilities

Privacy Notice - Disclosure Barring Service (DBS) Checks

About the data we collect, hold and process when the council undertakes DBS checks on behalf of employers

Privacy Notice - Early Years Funding (and Census Return)

About the data we collect, hold and process when we provide data to the government as part of the Early Years census return

Privacy Notice - Education Participation and NEET Support

About the data we collect, hold and process when we provide support for those not in education, employment or training (NEET)

Privacy Notice - Educational Psychology Service

About the data collected and processed by the Educational Psychology Service

Privacy Notice - Electoral Services

About the data collected and processed when elections are held, or you register to vote

Privacy Notice - Emotional Health Academy

About the data we collect, hold, share and process when you refer to the Emotional Health Academy

Privacy Notice - Employees and Former Employees

About the data we collect and process when you work (or have worked) for West Berkshire Council

Privacy Notice - Exclusion Team (Schools and Education)

About the data processed and retained by the council's Exclusion Team

Privacy Notice - Family Hubs (Childrens Centres)

About the data we collect, hold and process when you use our Family Hubs (formerly Childrens Centres)

Privacy Notice - Free School Meals

About the data we collect and process when you apply for Free School Meals

Privacy Notice - Freedom of Information Requests

About the data we collect and process when you make a Freedom of Information (FoI) request

Privacy Notice - Garden Waste Subscription Service

About the data we collect and process when you apply for a Garden Waste subscription

Privacy Notice - Governor Services

About the data we collect, hold and process when you apply to become a school governor

Privacy Notice - Heritage Service

About the data we collect and process when you use book events at Shaw House, West Berkshire Museum or a West Berkshire Library

Privacy Notice - Home to School Transport

About the data we collect and process when you apply for and use Home to School Transport

Privacy Notice - Household Waste Recycling Centres (Temporary and Hire Vehicle Permits)

About the data we process when you apply for a temporary permit or use a hire vehicle to deposit household waste at one of our recycling centres

Privacy Notice - Housing

About the data we collect, hold and process when you make a Housing enquiry or apply for assistance

Privacy Notice - Imagination Library

About the data we process when you give consent for your child to participate in the Imagination Library through our Virtual School service

Privacy Notice - Job Applications

About the data we collect and process when you apply for a job with the Council

Privacy Notice - Job Applications (Teach West Berkshire)

About the data we collect, hold and process when you apply for a role through the Teach West Berkshire website

Privacy Notice - Joint Health and Wellbeing Strategy Priorities Consultation

About the data we collect, hold and process when you participate in this consultation

Privacy Notice - Lateral Flow Testing

About the data we collect, store, process and share when you register to have a Lateral Flow Test (LFT)

Privacy Notice - Learning Support Team

About the data we collect, hold and process when the Council works with Children and Young People with learning support needs

Privacy Notice - Library Enquiries

About the data we collect, hold and process when you make an enquiry at a library

Privacy Notice - Library Service

About the data we collect, hold and process when you use a library run by West Berkshire Council

Privacy Notice - Lived Experience Sub Group

About the data we collect, hold and process when you join our voluntary Lived Experience Sub Group

Privacy Notice - Looked After Children (ePEP and Attendance Data)

How we use attendance data collected from and about Looked After Children and their electronic Pupil Education Plans

Privacy Notice - Making Every Adult Matter (MEAM)

About the data we collect, hold and process via the Making Every Adult Matter (MEAM) service

Privacy Notice - Mental Health Support Team (MHST) Referral

About the data we collect, hold and process when a child or young person is referred to the Mental Health Support Team (MHST)

Privacy Notice - Mental Health Support Team (MHST) Survey

About the data we collect, hold and process when a child or young person fills out the survey for the Mental Health Support Team

Privacy Notice - My Family Plan (Children and Family Services Early Help)

About the data we collect, hold and process when you contact our Early Help service

Privacy Notice - NFI Data Matching Exercise

About the data we collect, hold and process when the Council carries out the NFI Data Matching exercise with the Cabinet Office

Privacy Notice - Payments

About the data we collect, hold and process when you make a payment to West Berkshire Council

Privacy Notice - Parking Penalty Charge Notices

About the data we collect, hold and process when you receive a Parking Penalty Charge Notice (including Bus Lane Penalty Charge Notices)

Privacy Notice - Parking Permits and Season Tickets

About the data we collect, hold and process when you apply for a Parking Permit or Season Ticket

Privacy Notice - Planning Appeals

About the data we collect, hold and process when you appeal against a planning decision

Privacy Notice - Planning Applications

About the data we collect and process when you make a planning application

Privacy Notice - Planning Enforcement

About the data collected and processed by the Planning Enforcement service

Privacy Notice - Proof of Life Documentation

About the data we collect and process when you use the Proof of Life service provided by the council's Legal Services Team

Privacy Notice - Public Rights of Way

About the data we collect, hold and process when we designate or consider a public right of way (PROW)

Privacy Notice - Quality Assurance and Safeguarding (QAAS)

About the data collected and processed by the Quality Assurance and Safeguarding (QAAS) services

Privacy Notice - Registering to Work as Electoral Staff

About the data we collect, hold and process when you express an interest in working at a polling station or electoral count

Privacy Notice - Resident Survey

About the data we collect, hold and process when you participate in a Resident's Survey

Privacy Notice - School Admissions

About the data collected and processed when a school admission request is made

Privacy Notice - School Admission Appeals

About the data we collect and process when you make a school admission appeal

Privacy Notice - School Workforce Census

About the data we collect, hold and process when schools submit data as part of the School Workforce Survey

Privacy Notice - Schools Forum Elections

About the data we collect, hold and process when you vote for a schools representative in Schools Forum elections

Privacy Notice - Self-build and Custom Housebuilding Register

About the data we collect, hold and process when you apply for an entry onto the Self-Build Register

Privacy Notice - Self-Isolation Payment Applications

About the data we collect, hold and process when an individual applies for a self-isolation payment owing to COVID-19

Privacy Notice - SLA Online

About the data we collect and process when you use the education portal SLA Online

Privacy Notice - SmartCard Service

About the data we collect and process when you apply for - and use - a bus SmartCard

Privacy Notice - Standards Complaints

About the data we collect, hold and process when you make a complaint about a Town, Parish or District Councillor

Privacy Notice - Support With Confidence

About the data we collect, hold and process when you apply to join the Support with Confidence scheme

Privacy Notice - Therapeutic Thinking Support Team (TTST)

About the data we collect, hold and process as part of the work of the Therapeutic Thinking Support Team (TTST), working with Children, Young People and schools

Privacy Notice - Virtual School Laptops

What data we collect when you enter into a contract with the Council to accept the laptop for yourself or on behalf of the child you care for.

Privacy Notice - Virtual School Referrals

What data we collect when a referral is made to the Virtual School, what it's used for and your rights

Privacy Notice - Volunteering with Libraries

About the data we collect and process when you apply to volunteer at a library

Privacy Notice - West Berkshire Public Health and Wellbeing

About the data we process when you give consent as part of Public Health and Wellbeing's duties to improve the health of everyone in the district

Privacy Notice - West Berkshire Wellbeing

About the data we collect, hold and process when you interact with the West Berkshire Wellbeing service

Privacy Notice - Work Experience Applications

About the data we collect, hold and process when you make an application to undertake work experience with the council

Privacy Notice - Young Health Champions (Public Health)

About the data we collect, hold and process when you apply for the Young Health Champion qualification

Privacy Notice - Youth Offending Team

About the data collected and processed by the Youth Offending Team (YOT)

Records Retention Schedule

How long the council keeps your data

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