Data Protection Privacy Notices
Privacy Notices are short documents that explain what data the council collects, what it is used for, who it's shared with and how long it's kept for, among other things. You can read more about Data Protection on our webpage, here.
Contact the Data Protection Team.
Each of the links below will open a Privacy Notice for a specific activity the council undertakes:
Privacy Notice - ASC-WDS Data Submission
About the data we collect, hold and process during the annual submission to the Department of Health and Social Care about our employees
Privacy Notice - Adult Social Care
About the data we collect and process when you use Adult Social Care services
Privacy Notice - Adult Social Care Payments
About the data we collect, hold and process when we process payments and assess eligibility for adult social care
Privacy Notice - Alternative Provision and Special Educational Needs (SEN)
About the data we collect, hold, share and process when identifying and supporting children with SEN
Privacy Notice - Archaeology Service
About the data we collect, hold and process when you interact with the Archaeology Service
Privacy Notice - Berkshire Business Continuity Forum (BBCF)
About the data we collect, hold and process when you are included on the BBCF email distribution list
Privacy Notice - Bookings
About the data we collect and process when you use our online booking service
Privacy Notice - Bookings for Recycling Centres
About the data we collect, hold and process when you book an appointment at our Waste Recycling Centres
Privacy Notice - Brownfield Land Register
About the data we collect, hold and process when you apply for an entry onto the Brownfield Land Register
Privacy Notice - Brushing 4 Life
About the data we collect, hold and process when your child participates in the Brushing 4 Life programme at our Family Hubs
Privacy Notice - Budget Challenge
About the data we collect, hold and process when you participate in a Budget Challenge event
Privacy Notice - Care Homes
About the data we collect, hold and process when providing Care Home services
Privacy Notice - CCTV in West Berkshire Libraries
About the data we collect, hold and process as part of the CCTV coverage installed in West Berkshire Libraries
Privacy Notice - CCTV at the Wharf (Bus Station, Newbury)
About the data we collect, hold and process at the bus station at the Wharf in Newbury
Privacy Notice - Children and Families Services
About the data we collect and process when you come into contact with Children and Families Services
Privacy Notice - Claims against the Council
About the data we collect, hold and process when you make a claim for personal injury or damages against the Council
Privacy Notice - Comments on Planning Applications
About the data we collect and process when you make a comment on a planning application
Privacy Notice - Community Champion Awards
About the data we collect, hold and process when you make a nomination for our Community Champion Awards
Privacy Notice - Community Learning
About the data we collect, hold and process when you enrol for community learning
Privacy Notice - Community Panel (EU)
About the data we collect, hold and process when you join the Community Panel
Privacy Notice - Community and Strategic Digital Signposting Survey
About the data we collect, hold and process when you take part in the Community and Strategic Digital Signposting Survey
Privacy Notice - Concessionary Bus Fares
About the data we collect and process when you apply for a concessionary bus pass
Privacy Notice - Contact Centre
About the data we collect and process when you contact the council through the Contact Centre
Privacy Notice - Corporate Complaints
About the data we collect, hold and process when you make a complaint about a Council service
Privacy Notice - Counselling Referrals for Staff
About the data we collect, hold and process when a counselling referral is made on behalf of a member of staff
Privacy Notice - Council Tax
What data we collect, how we use it, and who it gets shared with
Privacy Notice - Culture and Heritage Strategy 2020-2030 Stakeholder Consultation
About the data we process when Stakeholders participate in the survey regarding the West Berkshire Council Culture and Heritage Strategy for 2020-2030
Privacy Notice - Data Protection Requests
About the data you give us when you make a Data Protection Request
Privacy Notice - Data Sharing with the Happy Energy Company
About the data we collect, hold and process when we provide data to a third party supplier in order to tackle fuel poverty
Privacy Notice - Development Plan
About the data we collect, hold and process when we collect information and evidence for the Development Plan
Privacy Notice - Disabled Children's Team
About the data we collect, hold, share and process when supporting children with disabilities
Privacy Notice - Disclosure Barring Service (DBS) Checks
About the data we collect, hold and process when the council undertakes DBS checks on behalf of employers
Privacy Notice - Early Years Funding (and Census Return)
About the data we collect, hold and process when we provide data to the government as part of the Early Years census return
Privacy Notice - Education Participation and NEET Support
About the data we collect, hold and process when we provide support for those not in education, employment or training (NEET)
Privacy Notice - Educational Psychology Service
About the data collected and processed by the Educational Psychology Service
Privacy Notice - Education Welfare and Safeguarding Service
About the data we collect, hold and process when carrying out duties of the Education Welfare and Safeguarding Service
Privacy Notice - Electoral Services
About the data collected and processed when elections are held, or you register to vote
Privacy Notice - Emotional Health Academy
About the data we collect, hold, share and process when you refer to the Emotional Health Academy
Privacy Notice - Employees and Former Employees
About the data we collect and process when you work (or have worked) for West Berkshire Council
Privacy Notice - Engagement (EU)
About the data we collect, hold and process when you participate in consultations or engagement
Privacy Notice - Exclusion Team (Schools and Education)
About the data processed and retained by the council's Exclusion Team
Privacy Notice - Family Hubs (Childrens Centres)
About the data we collect, hold and process when you use our Family Hubs (formerly Childrens Centres)
Privacy Notice - Free School Meals
About the data we collect and process when you apply for Free School Meals
Privacy Notice - Freedom of Information Requests
About the data we collect and process when you make a Freedom of Information (FoI) request
Privacy Notice - Garden Waste Subscription Service
About the data we collect and process when you apply for a Garden Waste subscription
Privacy Notice - Governor Services
About the data we collect, hold and process when you apply to become a school governor
Privacy Notice - Heritage Service
About the data we collect and process when you use book events at Shaw House, West Berkshire Museum or a West Berkshire Library
Privacy Notice - Home to School Transport
About the data we collect and process when you apply for and use Home to School Transport
Privacy Notice - Homes for Ukraine Scheme (Dec 2022)
About the data we collect, store, protect, process and share for the Homes for Ukraine Scheme
Privacy Notice - Household Support Fund
About the data we collect, hold and process when you submit Household Support Fund application
Privacy Notice - Household Waste Recycling Centres (Temporary and Hire Vehicle Permits)
About the data we process when you apply for a temporary permit or use a hire vehicle to deposit household waste at one of our recycling centres
Privacy Notice - Housing
About the data we collect, hold and process when you make a Housing enquiry or apply for assistance
Privacy Notice - Imagination Library
About the data we process when you give consent for your child to participate in the Imagination Library through our Virtual School service
Privacy Notice - Job Applications
About the data we collect and process when you apply for a job with the Council
Privacy Notice - Job Applications (Teach West Berkshire)
About the data we collect, hold and process when you apply for a role through the Teach West Berkshire website
Privacy Notice - Joint Health and Wellbeing Strategy Priorities Consultation
About the data we collect, hold and process when you participate in the Joint Health and Wellbeing Strategy Priorities consultation
Privacy Notice - Lateral Flow Testing
About the data we collect, store, process and share when you register to have a Lateral Flow Test (LFT)
Privacy Notice - Learning Support Team
About the data we collect, hold and process when the Council works with Children and Young People with learning support needs
Privacy Notice - Library Enquiries
About the data we collect, hold and process when you make an enquiry at a library
Privacy Notice - Library Service
About the data we collect, hold and process when you use a library run by West Berkshire Council
Privacy Notice - Lived Experience Sub Group
About the data we collect, hold and process when you join our voluntary Lived Experience Sub Group
Privacy Notice - Looked After Children (ePEP and Attendance Data)
How we use attendance data collected from and about Looked After Children and their electronic Pupil Education Plans
Privacy Notice - Making Every Adult Matter (MEAM)
About the data we collect, hold and process via the Making Every Adult Matter (MEAM) service
Privacy Notice - Mental Health Support Team (MHST) Referral
About the data we collect, hold and process when a child or young person is referred to the Mental Health Support Team (MHST)
Privacy Notice - Mental Health Support Team (MHST) Survey
About the data we collect, hold and process when a child or young person fills out the survey for the Mental Health Support Team
Privacy Notice - My Family Plan (Children and Family Services Early Help)
About the data we collect, hold and process when you contact our Early Help service
Privacy Notice - NFI Data Matching Exercise
About the data we collect, hold and process when the Council carries out the NFI Data Matching exercise with the Cabinet Office
Privacy Notice - Payments
About the data we collect, hold and process when you make a payment to West Berkshire Council
Privacy Notice - Parking Penalty Charge Notices
About the data we collect, hold and process when you receive a Parking Penalty Charge Notice (including Bus Lane Penalty Charge Notices)
Privacy Notice - Parking Permits and Season Tickets
About the data we collect, hold and process when you apply for a Parking Permit or Season Ticket
Privacy Notice - Planning Appeals
About the data we collect, hold and process when you appeal against a planning decision
Privacy Notice - Planning Applications
About the data we collect and process when you make a planning application
Privacy Notice - Planning Enforcement
About the data collected and processed by the Planning Enforcement service
Privacy Notice - Proof of Life Documentation
About the data we collect and process when you use the Proof of Life service provided by the council's Legal Services Team
Privacy Notice - Public Rights of Way
About the data we collect, hold and process when we designate or consider a public right of way (PROW)
Privacy Notice - Quality Assurance and Safeguarding (QAAS)
About the data collected and processed by the Quality Assurance and Safeguarding (QAAS) services
Privacy Notice - Registering to Work as Electoral Staff
About the data we collect, hold and process when you express an interest in working at a polling station or electoral count
Privacy Notice - Resident Survey
About the data we collect, hold and process when you participate in a Resident's Survey
Privacy Notice - School Admissions
About the data collected and processed when a school admission request is made
Privacy Notice - School Admission Appeals
About the data we collect and process when you make a school admission appeal
Privacy Notice - School Workforce Census
About the data we collect, hold and process when schools submit data as part of the School Workforce Survey
Privacy Notice - Schools Forum Elections
About the data we collect, hold and process when you vote for a schools representative in Schools Forum elections
Privacy Notice - Self-build and Custom Housebuilding Register
About the data we collect, hold and process when you apply for an entry onto the Self-Build Register
Privacy Notice - Self-Isolation Payment Applications
About the data we collect, hold and process when an individual applies for a self-isolation payment owing to COVID-19
Privacy Notice - Shared Lives Carers
About the data we collect, hold and process when you submit Shared Lives application
Privacy Notice - SLA Online
About the data we collect and process when you use the education portal SLA Online
Privacy Notice - SmartCard Service
About the data we collect and process when you apply for, and use, a bus SmartCard
Privacy Notice - Standards Complaints
About the data we collect, hold and process when you make a complaint about a Town, Parish or District Councillor
Privacy Notice - Support With Confidence
About the data we collect, hold and process when you apply to join the Support with Confidence scheme
Privacy Notice - S106 and Community Infrastructure Levy
About the data we collect, hold and process in relation to S106 agreements and Community Infrastructure Levy
Privacy Notice - Therapeutic Thinking Support Team (TTST)
About the data we collect, hold and process as part of the work of the Therapeutic Thinking Support Team (TTST), working with Children, Young People and schools
Privacy Notice - Virtual School Laptops
What data we collect when you enter into a contract with the Council to accept the laptop for yourself or on behalf of the child you care for.
Privacy Notice - Virtual School Referrals
What data we collect when a referral is made to the Virtual School, what it's used for and your rights
Privacy Notice - Volunteering with Libraries
About the data we collect and process when you apply to volunteer at a library
Privacy Notice - West Berkshire Public Health and Wellbeing
About the data we process when you give consent as part of Public Health and Wellbeing's duties to improve the health of everyone in the district
Privacy Notice - West Berkshire Wellbeing
About the data we collect, hold and process when you interact with the West Berkshire Wellbeing service
Privacy Notice - Work Experience Applications
About the data we collect, hold and process when you make an application to undertake work experience with the council
Privacy Notice - Young Health Champions (Public Health)
About the data we collect, hold and process when you apply for the Young Health Champion qualification
Privacy Notice - Youth Offending Team
About the data collected and processed by the Youth Offending Team (YOT)
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