Every year between August to November we undertake a canvass of all households to ensure that the information on the Electoral Register is accurate and complete. There is a legal requirement for residents to confirm details relating to their property. The annual canvass takes place every year in readiness for publication of the revised Electoral Register on 1 December.
Your household needs to respond to the annual canvass form
Look out for your form or email from the end of August
During the annual canvass, we will contact all properties in West Berkshire, either by post or email. The form will be addressed to 'The Resident' but anyone in the household can respond.
If you need to update your details on the Electoral Register, it is important that you respond as soon as you can. This means reminders don't have to be sent.
On this page
There are no headings on this page to navigate to.
If you receive a form
If we send you a letter by post, you should read it carefully. The letter will tell you whether you need to respond or not. If you need to respond, please use one of the methods offered in the letter, as pre-paid envelopes are no longer automatically enclosed.
If you receive an email
If you receive an email from us at the end of August, it is genuine if it comes from vote@westberks.gov.uk.
Whether there are changes to be made or not, please ensure you click on the link in the email to respond before 15 September 2025.
If we don't hear from you, we are required to send a paper form in the post which is very costly. By using email services and working with the Civica Election Services (who help us deal with postal, online and telephone responses), we save time and money.
Households that do not respond, but are required to do so, may be contacted by telephone. We will only attempt to speak to a registered elector within your household. Our staff will ask you a series of questions which will enable us to update your household information.
During the canvass period you can respond:
online using the details on the form on the household response website - you will need to use the security codes given on the form to respond online
or contacting us directly on 01635 519464
It is very important you confirm the details of your household as soon as possible in order that you appear on the published register on 1 December.
Any new electors can register to vote on the GOV.UK website. This must be done by 20 November in order that they appear on the published register on 1 December. There is further information about registering to vote on our web page.
If you have a postal vote due for renewal
It's no longer possible to have a permanent postal vote arrangement. The maximum period a postal voting arrangement can last is now three years. After this, they must be renewed, or they will automatically expire. If your postal vote is due for renewal this will be indicated on the form:
The quickest and easiest way to reapply for a postal vote is online.
For further information on postal or proxy votes, please visit our postal and proxy vote web page.
What is the purpose of the annual canvass?
The aim of the annual canvass is to ensure that the Electoral Register is up to date and to identify any residents who are not registered to vote, so that they can be encouraged to do so.
people who live at a property and should be registered to vote
people who are no longer living at a property
new residents at an address
people who will become 16 in the following year
any corrections or changes to residents' details
It is particularly important that anyone who has moved address recently looks out for the form, or email, and checks whether they are registered.
After you've told us about any changes
Once your household has been updated, any new or additional residents over the age of 16 must register to vote individually. Responding to the canvass does not mean you are registered to vote. You are not automatically registered, even if you pay the council tax for your home.
Fill in your name, address, date of birth and a few other details. You will also need your national insurance number, which you can find on your national insurance card, or in official paperwork such as payslips, letters about benefits, tax or pension.
Look out for a confirmation letter from Electoral Services team that says you're registered.
If you aren't able to go online, contact us and we will send you a paper form (an 'Invitation to Register').
Why you should register
You need to register in order to be able to vote. If you are not registered to vote, you won't have the chance to have a say on who represents you and you may find it difficult to apply for credit, loans, a mortgage, bank account or even mobile phone contract as the register is used by credit reference agencies.
Who can be included on the register?
You need to be included on the Electoral Register if you are:
a 16, or 17 year old (you will not be able to vote until you turn 18)
a European Union (EU) citizen of Denmark, Luxembourg, Poland, Portugal, or Spain
a European Union (EU) citizen of any other EU country who on or before 31 December 2020 had permission to enter or stay in the UK, Channel Islands or Isle of Man and this has continued without a break
